Administrative Assistant - Mayor's Office

Job Title: Administrative Assistant - Mayor's Office

Hours: Full Time

Job Description:

Do you have what it takes to be part of our team?  The City of Dover is currently seeking qualified applicants for the position of Administrative Assistant in the Mayor’s Office.  The primary duties of this position are to provide administrative, organizational, and clerical support directly to the Mayor and economic development.  The Mayor is an elected position servicing a term of four (4) years.

Job Responsibilities

  • Maintain the Mayor’s schedule and correspondence
  • Serve as the receptionist, screen telephone calls and visitors
  • Process incoming and outgoing mail and prepare mailing
  • Prepare Proclamations, Certificates and assist with creating advertisements
  • Maintain the Mayor’s website and handle all meeting and room scheduling
  • Assist with the mayor’s Homeless initiatives, State of the City Address, Veteran’s Task Force and coordinate/plan the Mayor’s Annual Reception and Prayer Breakfast
  • Mange Committee, Commission and Board Appointment for the Mayor
  • Attend the Economic Development Committee meetings and be responsible for the minutes
  • Assist the Mayor with greetings, speeches and special projects
  • Monitor the Mayor’s budget and provide monthly reports
  • Process invoices, collect funds and keep track of receipts
  • FOIA request for the Mayor, order supplies and materials specifically related to the Mayor’s functions
  • Order, pick up, set up, supplies and food for meetings
  • Assist school groups and out of State visitors

Required Qualifications

  • High School Diploma or GED and the equivalent of one (1) year of college or specialized vocational training in computer operation and business administration
  • Possess strong organizational, composition and typing skills
  • Follow oral and written directions and multi-task
  • Possess excellent written and verbal communication skills, initiative, integrity, and accuracy
  • Candidate must be detailed, customer/public service oriented and exercise problem solving skills

To view the entire job description, please visit, and click on Non-Bargaining Employees Job Descriptions

A criminal background investigation will be required. Candidates may be given a job-related test during the interview.


  • Health, dental, and vision and group life insurance
  • 401a and 457 deferred compensation plans
  • Paid vacation and sick leave

To Apply Submit the Following

Ethical conduct and honest behavior are our basic organizational values. Candidates will be instrumental in assisting to make Dover a place where people want to live through our motto – Dedication, Ownership, Vision, Excellence and Reliability

City of Dover is an Equal Opportunity Employer.

Minimum Hourly Rate: $15.00

Closing Date: Open Until Filled

Download Application