REGULAR MEETING
September 10, 1962
The regular meeting of City Council was held Monday, September 10, 1962 at 7:30 P.M. with Mayor Carroll presiding. Councilmen present were Messrs Hayes, Hill, Holpp, Hughes, Mowlds, Turner and Zartman.
The invocation was said by the Rev. William Hemphill of Wesley Methodist Church.
MINUTES
The minutes of the Regular Council meeting of August 27, 1962 were accepted as read.
The minutes of the Special Council meeting of September 4, 1962 were accepted as read.
REPORTS
Report of the Chief of Police was accepted as read.
Report of Alderman Shockley was accepted as read and a check in the amounts of $64.50 and $97.00 were remitted to the City. Report of Magistrate Knotts was accepted as read and a check in the amount of $436.40 was remitted to the City. Report of Magistrate Cavanaugh was accepted as read and a check in the amount of $662.60 was remitted to the City.
Report of the Fire Marshal and Building Inspector was accepted as read.
Report of the Board of Health was accepted as read.
The General Fund Cash Receipts report was accepted as read.
The General Fund Budget Expenditures report was accepted as read.
The Electric System Revenue Fund Cash report was accepted as read.
The Electric System Improvement Fund Cash report was accepted as read.
The City Manager’s report was accepted as read.
WILSON CURB DEPRESSIONS
Mr. Wayne Wilson of Waydon, Inc. has requested permission to make three curb depressions on lot nos. 14, 16 and 18 on South Bradford Street for access to houses which will be built there. On motion of Mr. Mowlds, seconded by Mr. Zartman, permission was granted.
CLEMINSHAW CONTRACT
A letter from the J. M. Cleminshaw Co. of Cleveland, Ohio, which outlined the appraisal work and the cost of this work in the newly annexed area was read to Council. The contract price for the work would be $7,000, payable as follows: $3,000 upon completion of 50% of the field work, $3,000 upon completion of all field work and clerical work, and $1,000 after the public hearing on the assessments, which hearing representatives of the company will attend. On motion of Mr. Hayes, seconded by Mr. Turner, the contract was awarded to the J. M. Cleminshaw Company, with the provision that a population check of the area be included in the work to be performed at no additional cost to the City. City Assessor Baker will contact the company about this additional work and report to Council at the next meeting.
PLANNING AND ZONING
Mr. Alvin Leisey, chairman of the Zoning Commission, outlined the Commission’s work on the Zoning Ordinance and reported that a great deal of work lies ahead for the Zoning and Planning Commissions due to the recent annexation. Speaking for the Planning Commission’s chairman, as well as on behalf of the Zoning Commission, Mr. Leisey reviewed some of the areas in which the Consultants, Raymond & May Associates, had provided valuable assistance in the work of both bodies. Mr. Leisey asked that Council consider the employment of a consultant firm, not necessarily Raymond & May Associates, or the hiring of a full-time employee for the use of the Commissions in formulating zoning regulations and planning policies for the newly annexed area. The general consensus of opinion of the members was that the $5,000 appropriation in the budget for the Planning Commission may be used for any purpose the Planning Commission decides, without further approval of Council.
Mayor Carroll commended both Zoning and Planning Commissions for their fine work in the past and expressed the hope that this work would continue.
HOLDEN PROPERTY
James H. Hughes, III, attorney for William Holden, appeared to further explain his client’s request for the abandonment of part of a street and parts of certain alleys now shown on the plot plan of his land. The Planning Commission’s recommendation was to deny the request. On motion of Mr. Hill, seconded by Mr. Hayes, the City Solicitor was directed to prepare a resolution setting a date for a hearing on this matter, the abandonment to be approved provided that the unused Easterly 15' strip of land be made an alley to replace the 15' alley proposed to be abandoned.
FIRE DEPARTMENT CUSTODIAN’S UNIFORMS
At some time in the past a provision was made for the Custodians of the Fire Department to be uniformed. These men are now in uniform & the original cost involved had been borne by the Fire Department. On motion of Mr. Hill, seconded by Mr. Zartman. Council approved the proposal that the City provide any replacements for these uniforms as they become necessary.
The possibility of setting aside the unused portion of the Fire Department appropriation in the General Fund budget each year for the purchase of new apparatus was discussed. It was decided that this policy would not be possible since it obligates future funds.
NEW AND NORTH STREETS
The possible improvement of North and New Streets was discussed. The City Engineer was directed to prepare a report of the estimated cost of widening, resurfacing and repair and improvement of drainage on these two streets. This report will be presented at the next meeting of Council.
EASTERN STATES NOISE
Mr. Wesley Germon, 35 Sherwood Court, appeared before Council to ask that some action be taken to stop the noise and dust caused by a grain drying apparatus used by Eastern States Cooperative on New Burton Road. The problem is not only the noise in itself, but the unreasonable hours which this machine is in operation. The Building Inspector pointed out that the building permit issued to this firm was for storage bins only. Although Eastern States operation is within a manufacturing zone, there are restrictions on the amount of noise and odors in the Zoning Ordinance. An investigation of this problem will be made by the Building Inspector and the necessary action taken to alleviate this nuisance.
POLICE DEPARTMENT REQUESTS
Chief of Police Turner requested that Council adopt an ordinance prohibiting parking on Court Street between U.S. Route 13 and U.S. Route 113. He stated that there is sufficient off-street parking in this area to accommodate the customers of businesses on Court Street. On motion of Mr. Mowlds, seconded by Mr. Hughes, the City Solicitor was directed to draw up an ordinance for action at hte next meeting and to notify the property owners affected by this ordinance.
Chief Turner asked the permission of Council to hire six additional men, one clerk and to but one more police car and radio. The additional personnel and automobile are necessary due to the increase in jurisdiction brought about by annexation. Because the annexation took place after the budget for the year was adopted the question of the availability of funds was raised. On motion of Mr. Mowlds, seconded by Mr. Hughes, it was decided to table the matter until the Treasurer was available to advise Council as to the availability of the money.
CORRESPONDENCE
A letter was read from Judge Ernest V. Keith expressing his appreciation to the Mayor, Members of Council and the City Manager and any others who participated, in the bringing of General Foods to Dover.
A letter was read from the Town of Smyrna, along with a Resolution of the Smyrna Council, expressing their appreciation to the Mayor and Council for their efforts in bringing General foods to this area.
A letter was read from David M. Green, Superintendent of the Dover Special School District, expressing his and the Chamber’s happiness at General Foods’ decision to come to Dover, and thanking the Mayor and Council for their efforts. He also offered the Chamber’s help, should any problems arise because of this decision.
A letter was read from the City of Dover notifying the Mayor and Council that the United Stated Government had applied for zoning variances in connection with the proposed erection of a new Post Office building. The City of Dover is a property owner within 200' of the building site and may appear at the public hearing to be held in these variances on September 19, 1962.
HOME AND TRADE SHOW
The Chamber of Commerce Home and Trade Show will be held on October 5, 6 and 7, 1962 at the Armory. The City of Dover rented a booth and erected a power supply display last year. The booth rental this year will be $112.50. On motion of Mr. Hughes, seconded by Mr. Hill, the City Manager was authorized to make the arrangements for a display with the provision that of the City Manager saw fit, the display could be on electricity and paid for out of electric department funds. Mr. Zartman voted “No.”
RESOLUTION EXPRESSING SYMPATHY
On motion of Mr. Hill, seconded by Mr. Turner, the City Solicitor was directed to draw a resolution expressing the sympathy of the Mayor and members of Council on the death of Councilman Walls’ father. Copies of this resolution shall be forwarded to Mr. Walls and to his mother.
GENERAL FOODS EMPLOYEE’ TOURS
A program will soon be initiated by General Foods which will enable present employees of that company who may be interested in transferring to the Dover plant to tour the Dover area. A program will have to be set up and tours arranged for these prospective residents of Dover. The Chamber of Commerce had been contacted and arrangements will be made with them for the completion of this program.
Council adjourned at 10:50 P.M.
D. M. Rowell
Acting City Clerk
All ordinances, resolutions and orders adopted by City Council at its meeting of September 10, 1962 are hereby approved.
September 12, 1962 Crawford J. Carroll Mayor