UTILITY COMMITTEE
The Utility Committee meeting was held on October 8, 2007 at 4:30 p.m. with Chairman Ruane presiding. Members present were Mr. Carey, Mr. McGiffin, Mr. Cregar, and Mr. Snaman. Members of Council present were Mr. McGlumphy, Mr. Hogan, and Mayor Williams.
AGENDA ADDITIONS/DELETIONS
Mr. McGiffin moved for approval of the agenda, seconded by Mr. Snaman and unanimously carried.
Dedication of Rights-of-Way and Public Infrastructure - Village of Westover - Phases IV & V)
The developer of the Village of Westover Subdivision (Phases IV and V), Frank Robino Companies, LLC, has requested that all rights-of-ways, public open space and public infrastructure improvements related to this subdivision be dedicated to the City of Dover for permanent ownership and maintenance. Members were provided a map showing the general location and configuration of the subject rights-of-way. The developer has constructed all of the improvements in accordance with City standards and specifications. After construction was completed, City staff inspected the public improvements and provided the developer with a list of repairs to be made to meet the City of Dover Standards and Specifications for Public Works Construction. As of this date, all work has been completed by the developer. A one (1) year Maintenance Agreement, Maintenance Bond and a Release of Liabilities have been submitted by the developer. In addition, as-built drawings have been submitted to the Public Services Department for their permanent records.
Staff recommended acceptance of the dedication of rights-of-way and public infrastructure for Phases IV and V of The Village of Westover Subdivision, with the dedication to include all of the referenced public improvements, as follows:
Sewer Utility Infrastructure (estimated construction value = $ 3325,010.00):
8" PVC Sanitary Sewer Main - 3,125 l.f.
12" PVC Sanitary Sewer Main - 953 l.f.
6" PVC Sanitary Sewer Laterals - 4,609 l.f. (120 laterals)
4' Diameter Sanitary Sewer Manholes - 21 ea. (182.65 v.f.)
Water Utility Infrastructure (estimated construction value = $ 233,516.00):
6" Ductile Iron Water Main - 291 l.f.
8" Ductile Iron Water Main - 5,585 l.f.
1" Type "K" Copper Water Service Line - 4,606 l.f. (120 services)
8" Gate Valves - 12 ea.
6" Hydrant Valves - 8 ea.
Fire Hydrants - 8 ea.
4" Blow Off Assembly - 1 ea.
Storm Water Infrastructure (estimated construction value = $ 217,202.00):
Single Catch Basins - 30 ea.
4' Storm Water Manholes / Junction Box - 2 ea.
15" Type III Reinforced Concrete Pipe - 397 l.f.
18" Type III Reinforced Concrete Pipe - 423 l.f.
24" Type III Reinforced Concrete Pipe - 830 l.f.
12" HDPE Pipe - 20 l.f.
15" HDPE Pipe - 1,049 l.f.
18" HDPE Pipe - 492 l.f.
21" HDPE Pipe - 172 l.f.
24" HDPE Pipe - 533 l.f.
103" x 71" Corrugated Steel Arch Pipe - 481 l.f.
Street Infrastructure: (0.822 miles) (estimated construction value = $ 434,420.00)
Trafalgar Drive Station 09+16 to Station 28+96 (Phase IV)
Westover Drive Station 18+65 to Station 29+61 (Phase V)
Worchester Drive Station 00+00 to Station 11+16 (Phase V)
Northdown Drive Station 40+00 to Station 41+50 (Phase V)
Total = 4,342 l.f.
Mr. Carey moved to recommend approval of staff’s recommendation for the acceptance of the dedication of rights-of-way and public infrastructure for Phases IV and V of The Village of Westover Subdivision, with dedication to include all of the referenced public improvements. The motion was seconded by Mr. Snaman and unanimously carried.
FY 2007/08 Electric Capital Improvement Project (CIP) Briefing
Members were provided details for the FY 07/08 Electric Capital Improvement Projects. Mr. Lunt, Public Utilities Director, reviewed the projects in detail, as follows:
Lebanon Transformer
Mayfair Substation - 69kv/12kv
69KV Feeders 3 and 4
St. Jones Substation
Distribution Capacitors
Transmission Relaying, Replacement, and Calibrations
College Road Distribution Substation
Distribution Upgrades
Replacement of 69 KV Breakers
Horsepond 600 Transformer
Lighting Project and Rehabilitation (The committee requested that staff provide members with a schedule of the neighborhoods/developments that are to be considered)
Governors Avenue Rebuild
New Developments
Electric Radio Read Meter Change-Out
McKee Run Fuel Oil Tank Inspection
McKee Run Fire Protection System Upgrades
VanSant COMS Replacement
McKee Run Unit 3 Selective Non-Catalytic Reduction System
Mr. Lunt noted that the new CIP’s, the 69KV Feeders 3 and 4 and the St. Jones Substation, was presented to members during their meeting of September 24, 2007. Mrs. Mitchell, Treasurer/Finance Director, provided members with a summary of the 5-year cost details/funding sources for the projects (Attachment #1).
PACE/NAES Monthly Report (July and August)
Mr. DePrima provided the PACE/NAES Monthly Reports for July and August 2007. He reminded members that the reports are being provided to provide members the opportunity to monitor what is being sold in electric and the revenues received, which will allow members to have a better understanding of any fluctuations and make improvements if deemed necessary. It is not his intent to make a presentation of the report; however, he welcomed any questions.
Due to Mr. Carey recently being elected to serve as Mayor and being sworn in later in the evening, Mr. Ruane advised members that Mr. Carey will no longer be a member of the Utility Committee. He noted that Mr. Carey has served the Utility Committee for several years and thanked him for his service in this capacity. On behalf of the committee, Mr. Ruane relayed best wishes to Mr. Carey as he assumes his position as Mayor of the City of Dover.
Mr. Snaman moved for adjournment, seconded by Mr. McGiffin and unanimously carried.
Meeting Adjourned at 5:38 P.M.
Respectfully submitted,
Eugene B. Ruane
Chairman
EBR/TM/jg
S:ClerksOfficeAgendas&MinutesCommittee-Minutes200710-08-2007 UTILITY.wpd
Attachments to Original Minutes and File Copy
Attachment #1 - Summary of 5-Year Cost Details/Funding Sources for Electric CIP