UTILITY COMMITTEE
The Utility Committee Meeting was held on August 13, 2007 at 5:00 p.m. with Chairman Ruane presiding. Members present were Mr. Carey, Mr. McGiffin, Mr. Cregar, and Mr. Snaman. Members of Council present were Mr. Hogan and Mr. Salters.
AGENDA ADDITIONS/DELETIONS
Mr. Carey moved for approval of the agenda, seconded by Mr. Cregar and unanimously carried.
Dedication of Rights-of-Way and Public Infrastructure - Village of Westover - Phase III
The developer of the Village of Westover Subdivision (Phase III), Frank Robino Companies, LLC, has requested that all rights-of-ways, public open space and public infrastructure improvements related to this subdivision be dedicated to the City of Dover for permanent ownership and maintenance. Members were provided a map showing the general location and configuration of the subject rights-of-way. The developer has constructed all of the improvements in accordance with City standards and specifications. After construction was completed, City staff inspected the public improvements and provided the developer with a list of repairs to be made to meet the City of Dover Standards and Specifications for Public Works Construction. As of this date, all work has been completed by the developer. A one (1) year Maintenance Agreement, Maintenance Bond and a Release of Liabilities have been submitted by the developer. In addition, as-built drawings have been submitted to the Public Services Department for their permanent records.
Staff recommended acceptance of the public infrastructure for The Village of Westover Subdivision (Phase III), with dedication to include all of the referenced public improvements, as follows:
Sewer Utility Infrastructure (estimated construction value = $ 325,800.00):
8" PVC Sanitary Sewer Main - 1,957 l.f.
12" PVC Sanitary Sewer Main - 1,182 l.f.
4" PVC Sanitary Sewer Laterals - 3,630 l.f. (121 laterals)
4' Diameter Sanitary Sewer Manholes - 13 ea. (201 v.f.)
Water Utility Infrastructure (estimated construction value = $ 266,200.00):
6" Ductile Iron Water Main - 896 l.f.
8" Ductile Iron Water Main - 3,131 l.f.
3/4" Type "K" Copper Water Service Line - 3,630 l.f. (121 services)
8" Gate Valves - 9 ea.
6" Gate Valves - 2 ea.
6" Hydrant Valves - 6 ea.
Fire Hydrants - 6 ea.
Storm Water Infrastructure (estimated construction value = $ 260,500.00):
Single Catch Basins - 33 ea.
4' Storm Water Manholes - 1 ea.
15" Type III Reinforced Concrete Pipe - 1,127 l.f.
18" Type III Reinforced Concrete Pipe - 295 l.f.
24" Type III Reinforced Concrete Pipe - 748 l.f.
30" Type III Reinforced Concrete Pipe - 50 l.f.
36" Type III Reinforced Concrete Pipe - 1,152 l.f.
Street Infrastructure: (0.656 miles) (estimated construction value = $ 455,500.00)
Northdown Drive Station 08+16 to Station 20+05 l.f.
Charring Cross Drive Station 16+60 to Station 23+51 l.f.
Westover Drive Station 06+82 to Station 18+65 l.f.
Fairness Court Station 00+00 to Station 04+01 l.f.
Total = 3,464 l.f.
Mr. Koenig, Public Services Director, advised members that the total construction value of the improvements is $1.3M.
Mr. Carey moved to recommend approval of staff’s recommendation for the acceptance of dedication of public infrastructure for The Village of Westover - Phase III to include all of the referenced public improvements. The motion was seconded by Mr. Snaman and unanimously carried.
Explanation of Utility Bill (Terry Tieman, Senior City Administrator)
At the request of Councilman McGlumphy, Mrs. Tieman, Senior City Administrator, provided a review of “How to Read Your Bill” (Attachment #1); an explanation of the charges on the City of Dover utility bills. She noted that the information is included on the City’s website and will be given to new customers when they sign up for service. Mrs. Tieman also advised members that the explanation will be sent to existing customers with their October utility bills.
Responding to Mr. Ruane, Mrs. Tieman stated that the charge per Kilowatt Hour (KWH) is not included on the bill. She noted that it was excluded since it would require programmatic changes every time the rates changed. Mrs. Tieman advised members that the City’s Technical Advisory Committee (TAC) is currently considering revisions to the utility bill, which include the KWH rate.
Mr. Ruane suggested providing a better explanation of the Charges noted in explanation #14, such as Energy Charge, Green Energy Charge, Res. Customer Charge, etc.
Mrs. Tieman noted that there is a systematic meter reading cycle and the meters are read at the same time every month, within 1 or 2 days. The systematic route is indicated on the bill under “cycle”. Mrs. Tieman also advised members that the July 1st increase was charged for all billings which included July 1st; in some cases, half of June was charged the new July rate.
Mr. Snaman moved for adjournment, seconded by Mr. McGiffin and unanimously carried.
Meeting Adjourned at 5:16 P.M.
Respectfully submitted,
Eugene B. Ruane
Chairman
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S:ClerksOfficeAgendas&MinutesCommittee-Minutes20078-13-2007 UTILITY.wpd
Attachments to Original Minutes and File Copy:
Attachment #1 - How to Read Your Bill