2005 CHARTER REVIEW COMMITTEE
The 2005 Charter Review Committee met on September 15, 2005, at 7:00 p.m. with Chairman Leary presiding. Members present were Mr. Christiansen, Mrs. Greenwood, Mr. Jones, Mrs. Malone, Dr. Miller, and Mr. Scheller. Mr. Merritt was absent. Members of Council present were Council President Williams (departed at 7:18 p.m.) and Mr. Ruane. Mrs. McDowell was also present.
AGENDA ADDITIONS/DELETIONS
Mrs. Malone moved for approval of the agenda, seconded by Mr. Scheller and unanimously carried.
Self Introductions of Membership
Members provided brief self-introductions.
Welcoming by Council President Williams and Explanation of the Committee’s Purpose
Council President Williams welcomed and thanked members for serving on the 2005 Charter Review Committee. She advised members that she has requested Mr. Leary to Chair the committee and, in the event of his absence, he will appoint a member to chair the meeting.
Council President Williams advised members that their purpose would be to formulate recommendations regarding the form of government, election process, terms of office, and other amendments deemed necessary to assure the continued orderly growth and efficient management of the City. She reminded members that a preliminary report should be presented to the Mayor and Council within six (6) months, with a final report, including recommendations, to be submitted within twelve (12) months of organizing.
Adoption of Robert’s Rules of Order Newly Revised - Parliamentary Authority for Conducting Meetings
Chairman Leary advised members that the City of Dover has adopted Robert’s Rules as the parliamentary rules for conducting its meetings. He noted that adoption of the Rules would mean that, as chair, he would be able to participate in the meetings as a member; however, he would not make or second motions and would only vote in the case of a tie.
Mr. Jones moved to adopt Robert’s Rules of Order Newly Revised as the parliamentary authority for conducting the meetings of the 2005 Charter Review Committee, seconded by Mr. Scheller.
Mr. Christiansen stated that he believes that all members of the committee, including the chair, should have a vote.
The motion to adopt Robert’s Rules of Order Newly Revised as the parliamentary authority for conducting the meetings of the 2005 Charter Review Committee was carried by a vote of five (5) yes, one (1) no (Mr. Christiansen), and one (1) absent (Mr. Merritt).
Discussion - Meeting Dates and Times, Meeting Format, Etc.
Chairman Leary stated that he had been advised that the third (3rd) Thursday of each month appeared to suit most members. He noted that Mr. Merritt has had a change in his schedule, which he will discuss with Council President Williams.
Chairman Leary suggested that the meetings begin at 7:00 p.m. and run until approximately 9:00 p.m. If more time is needed, an additional meeting can be scheduled. He advised members that meeting notices and correspondence would be delivered through the City Clerk’s Office. Mr. Leary requested members to forward any correspondence that they may receive to the Clerk’s Office for distribution to other members.
For the next meeting, scheduled for October 20, 2005 at 7:00 p.m., Chairman Leary suggested discussing the existing Charter and any changes proposed for Article I - In General. If time permits, the committee will continue on to Article II - Mayor and Council. Chairman Leary also suggested that members review the City of Dover Charter, the “Model City Charter”, and the PAS Study in preparation for the next meeting. Members were also provided suggestions for consideration provided by Senator Still.
Adjournment
Mr. Christiansen moved for adjournment, seconded by Mr. Jones and unanimously carried.
Meeting Adjourned at 7:44 P.M.
Respectfully submitted,
Thomas J. Leary, Chairman
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09-15-2005 Minutes.wpd