SPECIAL COUNCIL MEETING
A Special Council Meeting was held on May 12, 2004 at 6:20 p.m. with Council President Williams presiding. Council members present were Mr. Carey, Mr. Pitts, Mr. Sadusky, Mr. Slavin, Mr. Ritter, Mr. Salters (departed at 6:52 p.m.), and Mr. Ruane. Mr. Hogan was absent.
Council staff members present were Chief Horvath, Mr. DePrima, and Mrs. McDowell.
Mr. Slavin moved for approval of the agenda, seconded by Mr. Salters and unanimously carried.
Mr. Carey moved to set the time for adjournment at 7:45 p.m., unless business is concluded prior to that time, seconded by Mr. Salters and unanimously carried.
REVIEW - DEPARTMENTS’ GOALS AND OBJECTIVES - DRAFT BUDGET 2004-2005
Mr. DePrima, City Manager, reviewed the Department’s Goals and Objectives. He noted that, previously, the department goals and objectives were included in the budget document and were not generally reviewed or given priority. Mr. DePrima advised members that during the last two (2) years, staff created their department goals and objectives, which culminated in accomplishing those goals. He noted that the draft was presented for review only and action was not required at this time.
Mr. DePrima stated that a consultant/advisor who specializes in performance management and measurement will be assisting staff in developing their performance measurements and writing clear objectives.
Mr. Ruane provided the following recommendations:
City of Dover Mission, page 3, 4th bullet - Change to read: Implement the goals and objectives of the City's Comprehensive Plan Update by assigning responsibilities, allocating resources, and making policy changes as necessary.
Mayor, page 5 - Include the development of the "Sister Cities" relationship: Iwanuma Japan and Ramstein, Germany.
City Council, page 6, 2nd bullet - "Concept" should read "context".
City Manager, page 9 - Need to reference completion and implementation of Duke contract extension, explore additional revenue sources, eg, Right of Way Revenue, revisit PAS Report recommendations, Mirror Lake Dredging, and redevelopment of the west end.
Administrative Services, voluntary check-off program, page 11 - Define whether or not this is a part of the monthly billings. Has the legality been determined? Should this not say: Explore the feasibility of...rather than "create"?
Finance, page 17 - Mention Electric Bond upgrade, Grant Administration Policy, and Pension Investment Policy.
Human Resources, page 21 - Mention IUE contract negotiations
Information Technology, page 22, 5th bullet - What are the top three recommendations? Their cost and timetable?
Planning and Inspections, page 26 - Implement 2004 CDBG Action Plan, Eden Hill- adopt and implement Traditional Neighborhood Development Ordinance, provide staff support and assistance to Dover Parking Authority, DDDC, etc.
Police, page 29 - Implement SRO programs in Capitol School District.
Tax Assessor, page 31 - Need to add Certification requirement and references to using all three assessment methods in doing the reassessment. Also need to have a timeline for the reassessment.
Public Works, page 32 - Mention the Master Water Plan implementation schedule and the Air Base Contract.
Electric, page 34 - Goal related to capacity issue... see Manager's goal statement. Mention implementation of Electric Rate Study recommendations.
Mr. DePrima stated that if there were no objections, he would revise the document to incorporate Mr. Ruane’s suggestions.
Ms. Sheila Anderson, Library Director, advised members that surveillance cameras would be installed at the Library this fiscal year using alternate funding.
Mr. Salters suggested setting a goal, with a completion date of 2007/08, to address the need for an indoor recreation facility. He felt it should be a priority for the City. Mr. DePrima stated that this years’ Capital Improvement Projects (CIP) included $20,000 to develop a plan for a recreation center and programming. He noted that the results of the study were forthcoming.
Mr. Carey moved for adjournment, seconded by Mr. Ritter and unanimously carried.
Meeting Adjourned at 6:58 P.M.
TRACI A. McDOWELL
ASSISTANT CITY CLERK
All orders, ordinances, and resolutions adopted by City Council during their Special Meeting of May 12, 2004, are hereby approved.
STEPHEN R. SPEED
MAYOR
SRS/tm
S:ClerksOfficeAgendas&MinutesCouncil-Minutes20045-12-2004-Special.wpd