COUNCIL COMMITTEES
The Council Committees Meeting was held on June 24, 2002, at 6:00 p.m., with Council President Carey presiding. Members of Council present were Mr. Ritter, Mr. Pitts, Mrs. Williams, Mr. Truitt, Mr. McGlumphy, Mr. Speed, Mr. Salters, Mr. Ruane, and Mayor Hutchison.
AGENDA ADDITIONS/DELETIONS
Mr. McGlumphy moved for approval of the agenda, seconded by Mr. Speed and unanimously carried.
LEGISLATIVE AND FINANCE COMMITTEE
The Legislative and Finance Committee met with Chairman Salters presiding. Members present were Councilman McGlumphy, Councilwoman Williams, Mrs. Street and Mr. Shelton.
Temporary Services - Three Year Bid for Mowing Personnel
The Grounds Division has utilized temporary employment agencies to supplement the City grass mowing crews since 1994. This practice saves both time and money since it provides the ability to hire daily on an as-needed basis rather than hiring summer help for mowing. Temporary workers typically operate weed whackers, blowers, and push mowers. Because the total expense normally exceed $25,000 per year, the City Purchaser advertised for sealed bids for a three-year period. Only one (1) bid was received, as follows:
Motor Equipment
Vendor Year Laborer Operator
BesTemps 2002 $8.01 $8.33
2003$8.33$8.65
2004$8.65$8.96
An amount of $46,500 for temporary services is available in the Grounds Division’s budget. Since the sole bidder is a local temporary services agency which has provided the temporary mowing personnel for the Grounds Division every year since 1995, staff recommended that the bid be awarded to BesTemps in accordance with the hourly rates bid.
Responding to Mr. Salters, Mr. DePrima noted that bids were requested of temporary agencies rather than mowing services.
Mr. Salters moved to recommend awarding the bid for temporary mowing services to the sole bidder, BesTemps, as recommended by staff. The motion was seconded by Mrs. Williams and unanimously carried.
Downtown Dover Business Improvement District - Assessment (Tax) Rate for FY 2002-2003
In accordance with Appendix D, Article III, Section 9(f) of the Dover Code (Downtown Dover Business Improvement District Ordinance), an annual budget and assessment must be adopted each year. For informational purposes, staff also provided members with the total revenues and expenses of Main Street Dover, Inc. for 2001-2002 Revised and 2002-2003 Proposed. Staff recommended approval of the proposed budget ordinance for Downtown Dover BID and the Assessment (Tax) Rates for FY 2002-2003, as follows:
Zone 1 Zone 2 Zone 3 TOTAL
Assessment Tax Rate
Per $100 Assessment 0.145 0.1025 0.035 —
Revenue Raised $21,094 $21,484 $4,882 $47,460
% Revenue Raised 44% 45% 11% —
Number of Parcels 124 120 50 294
Average Assessment $170 $179 $97 $149
Responding to Mr. Speed, Mr. Petit de Mange stated that there has not been an increase in the rate; however, the average assessment went up for each of the three (3) zones.
Mr. McGlumphy moved to recommend approval of the budget ordinance (Attachment #1) and the assessment (tax) rates for FY 2002-2003 for the Downtown Dover BID, as recommended by staff. The motion was seconded by Mrs. Williams and unanimously carried. It was noted that, due to time constraints, staff requested that this matter be considered during the Council meeting later this evening for final approval.
Mr. Salters moved for adjournment, seconded by Mr. McGlumphy and unanimously carried.
Meeting Adjourned at 6:16 P.M.
UTILITY COMMITTEE
The Utility Committee met with Chairman Ruane presiding. Members present were Councilmen Ritter and Speed, and Mr. Snaman. Mr. Lambert was absent.
Annexation Request - Property Located at 1100 Forrest Avenue, owned by Shirley M. Moore (Equitable Owner - Cardiology Consultants, P.A.)
Members considered an annexation request for properties located at 1100 Forrest Avenue (on the southerly side of Delaware Route 8, approximately 900+/- feet west of Saulsbury Road), consisting of 4.57+/- acres. The property is owned by Shirley M. Moore. The equitable owner is Cardiology Consultants, P.A.
The Planning Staff recommended that the property be annexed into the City of Dover, that the property be zoned C-PO (Commercial/Professional Office) upon annexation, and that it be included in and subject to the Corridor Overlay Zone (COZ-1). Mr. Petit de Mange advised members that the Planning Commission recommended approval of the request for annexation, as recommended by staff.
Mr. Speed questioned why the recommended zone was different from the zone requested by the applicant. Mr. Petit de Mange responded that the proposed use is a commercial/professional office. The C-PO zone was established as a transitional zone between more intense commercial properties and residential properties. The C-PO zone involves uses that tend to be 9-5 type businesses that do not usually present nuisance situations. The C-1A zone is a retail commercial zone that also permits office uses. In the event that Cardiology Consultants did not move forward with their application, the property could be available to a more intense use and, given the proximity to the Woodmill residential area, it was the feeling of staff that it would be more appropriate to zone the parcel C-PO.
Mr. Jeff Hunter of the Becker Morgan Group, representing Cardiology Consultants, indicated that they initially requested the C-1A zone due to the side yard setbacks. He indicated that they do not object to the recommended zone.
Mr. Speed moved to recommend approval of the Planning Commission’s recommendation for annexation of the property located at 1100 Forrest Avenue. The motion was seconded by Mr. Ritter and unanimously carried.
Replacement of Granular Activated Carbon - Long Point Road Water Treatment Plant
As part of the 2002 Annual Operating Budget, the Department of Public Works requested funds to replace the Granulated Activated Carbon (GAC) at the Long Point Road Water Treatment Plant. The Long Point Road Water Treatment Plant uses GAC to remove impurities and contaminants from the Columbia Aquifer water supply prior to discharging potable water into the City’s water distribution system. The removal of impurities and contaminants helps control taste and odor complaints. There are five (5) carbon vessels located at the plant. Each vessel holds 20,000 lbs. of GAC. The carbon vessels and GAC currently in use at the plant were supplied by the Calgon Carbon Corporation as part of the original construction of the water treatment plant completed in 1995. The Department of Public Works requested the assistance of the Calgon Carbon Corporation to prepare a bid specification which continued the use of the existing carbon medium currently in use at the plant.
Bids were solicited and received from three (3) vendors. One (1) bid was rejected since it did not comply with the bid specifications. The vendors which met the bid specifications are as follows:
Calgon Carbon Corporation Pittsburgh, PA $78,800.00
Barnebey Sutcliffe Corp. Downington, PA $95,380.00
Staff recommended awarding the bid for the replacement of Granular Activated Carbon (Contract #2002-04) to Calgon Carbon Corporation in the amount of $78,800.00. Calgon Carbon Corporation issued a letter of assurance that supply, installation, and invoicing will be completed prior to June 30, 2002.
Mr. Ritter moved to recommend awarding the bid for the replacement of Granular Activated Carbon (Contract #2002-04) to Calgon Carbon Corporation in the amount of $78,800.00, as recommended by staff. The motion was seconded by Mr. Speed and unanimously carried. It was noted that, due to time constraints, staff requested that this matter be considered during the Council meeting later this evening for final approval.
Mr. Speed moved to adjourn into executive session for legal matters, seconded by Mr. Salters and unanimously carried.
Meeting Adjourned at 6:38 P.M.
Respectfully submitted,
Carleton E. Carey, Sr.
Council President
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