COUNCIL COMMITTEES
The Council Committees Meeting was held on March 12, 2001, at 6:30 p.m., with Council President Christiansen presiding. Members of Council present were Mr. McGlumphy, Mr. Pitts, Mr. Gorman, Mr. Truitt, Mr. Carey, Mr. Salters, Mr. Weller and Mayor Hutchison. Mrs. Malone was absent.
AGENDA ADDITIONS/DELETIONS
Mr. Gorman requested the addition of an executive session to discuss personnel and legal matters. Mr. Carey moved for approval of the agenda as amended, seconded by Mr. Weller and unanimously carried.
LEGISLATIVE AND FINANCE COMMITTEE
The Legislative and Finance Committee met with Chairman Salters presiding. Members present were Councilmen Carey and Gorman, Mr. Merritt, and Mrs. Street.
Comprehensive Review of City Code - Chapter 3 - Advertising and Handbills
In conjunction with the City’s Comprehensive Review of the City Code, staff submitted proposed amendments to Chapter 3 - Advertising and Handbills of the Dover Code. According to the City Planner, Mr. DePrima, an amendment was adopted by Council August 14, 1995 that repealed Sections 3-26 through 3-31, which pertained to permits for billposters and handbill distributors; however, the definitions as found in Section 3-1 were not eliminated at that time. The proposed amendments will eliminate the definitions for “billposter” and “handbill distributor”.
In response to several questions regarding the placement and distribution of handbills, Mr. Salters suggested that anyone interested in this activity should contact the Inspections Department to acquire a permit and details regarding what is and is not permitted in this regard.
Mr. Carey moved to recommend approval of the proposed ordinance amendments to Section 3-1 of the Dover Code, as recommended by staff (Attachment #1). The motion was seconded by Mr. Gorman and unanimously carried.
Delaware Civic Center Corporation - Frazier Pit Property
Members were provided a revised Agreement of Sale for the Frazier Pit Property to the Delaware Civic Center Corporation. Mr. O’Connor explained that a revision was made to Paragraph 14, which was requested by the City Solicitor, as well as modifications to Exhibit “A” to also exlcude the dedicated streets and provide a reservation of easements for existing utilities. A plot plan was included which depicts the general location of the boundaries of the property (Exhibit “B”). He advised members that there have been several test sites on the property and, although there was a high level of arsenic found in one of the test wells, no significant contaminant sources were found on the property.
Mr. Carey moved to recommend approval of the revised Agreement of Sale for the Frazier Pit Property as presented by staff. The motion was seconded by Mr. Gorman and unanimously carried.
Mr. Salters moved for adjournment, seconded by Mr. Gorman and unanimously carried.
Meeting Adjourned at 6:54 P.M.
UTILITY COMMITTEE
The Utility Committee met with Chairman Weller presiding. Members present were Councilmen Pitts and Truitt, and Mr. Nichols. Mr. Lambert was absent.
Proposed Contract with Duke Engineering & Services, Inc. (DE&S) to Perform Engineering, Technical and Construction Services
Included in the Long-Range Plan for the Electric Department are the design and construction of major projects to the transmission and distribution system, which includes the proposed 230KV to Conectiv. This is a very large project that requires extensive engineering, procurement and construction activities. These activities are presently beyond the capabilities of the Electric Department. In order to successfully complete these project most expeditiously, it is necessary to enlist the assistance of DE&S to perform these services “turn-key”.
Staff recommended that the City enter into a Master Services Agreement with DE&S to allow them to perform engineering work, all construction activities, and to procure equipment and materials for any project which is assigned to them. Since Duke is presently under contract to provide engineering services, it would be logical to utilize them to perform the procurement and construction activities on “turn-key” projects. Mr. O’Connor noted that the proposed Agreement does not commit the City to retain DE&S for any project nor does it commit the expenditure of funds. When required, a request for the expenditure of funds will be submitted for each and every project that is assigned to DE&S under this Agreement and will require approval of Council. The Agreement will expire June 30, 2006.
Mr. Nichols moved to recommend approval of the Master Services Agreement with DE&S, as recommended by staff. The motion was seconded by Mr. Truitt and unanimously carried.
Mr. Weller moved to adjourn into executive session to discuss legal and personnel matters, seconded by Mr. Carey and unanimously carried.
Meeting Adjourned at 6:57 P.M.
Respectfully submitted,
Robin R. Christiansen
Council President
RRC/tg
S:ClerksOfficeAgendas&MinutesCommittee-Minutes20013-12-2001.min