REGULAR COUNCIL MEETING
The Regular Council Meeting was held on September 26, 1994 with Council President Christiansen presiding. Council members present were Mr. Lambert, Mr. Tudor, Mr. Leary, Mr. Pitts, Mrs. Malone, Mr. Weyandt, Mr. Salters and Mr. Hare.
Council staff members present were Chief Smith, Mr. Lucas, Mr. O'Connor, Mr. DePrima, Deputy Fire Chief Carey, Mrs. Boaman and Mr. Rodriguez.
OPEN FORUM
The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Councilman Salters declared the open forum in session and reminded those present that Council is not in official session and cannot take formal action.
There was no one present wishing to speak during the Open Forum.
The invocation was given by Elder Wallace Dixon, followed by the Pledge of Allegiance, led by Miss Jan Edwards of Caesar Rodney Junior High School.
AGENDA ADDITIONS/DELETIONS
Since he must leave early in the meeting, Mr. Hare requested that agenda items #4 and #7 be reversed so that the Safety Advisory Committee Report could be given in the beginning of the meeting.
Mr. Hare moved for approval of the agenda as amended, seconded by Mrs. Malone and unanimously carried.
ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF SEPTEMBER 12, 1994
The Minutes of the Regular Council Meeting of September 12, 1994 were unanimously approved by motion of Mr. Weyandt, seconded by Mrs. Malone and bore the written approval of Mayor Hutchison.
SPECIAL ELECTION - ROBBINS HOSE COMPANY FIRE LINE OFFICERS
A special election of the Robbins Hose Company was held on September 26, 1994 to fill the open positions of Fire Chief and Second Assistant Chief. Edwin B. Baker, Jr. was elected as Chief and Alan J. Farling was elected as Second Assistant Chief. They will complete the terms of the offices through the end of the year.
Mr. Hare moved for confirmation of the election results, seconded by Mr. Leary and unanimously carried. Council President Christiansen expressed appreciation to Deputy Fire Chief Carey for filling in as Acting Chief for the past two weeks.
PROCLAMATIONS
Public Power Week
The City Clerk read into the record the following Proclamation:
WHEREAS, we, the citizens of Dover, are proud of our choice to operate a community-owned, not-for-profit electric utility, and
WHEREAS, we, the citizens of Dover, are both consumers and owners of our public power system, and
WHEREAS, the City of Dover Electric Utility provides our homes, businesses, farms, social service and local government agencies with reliable, efficient, and cost-effective electricity employing sound business practices designed to ensure the best possible service at the lowest possible rates, and
WHEREAS, public ownership of the City of Dover Electric Utility assures not-for-profit electric rates and citizen participation in electric utility operations and policies.
NOW, THEREFORE, I, JAMES L. HUTCHISON, MAYOR OF THE CITY OF DOVER, do hereby proclaim the week of October 2-8, 1994, as PUBLIC POWER WEEK in the City of Dover to honor the utility, its employees, and its consumer-owners who work together to provide the best possible electric service and invite all citizens of Dover to an open house to be held in their honor at the offices and power plant of the City of Dover Electric Department. The open house will take place on October 8th between the hours of 10:00 a.m. and 2:00 p.m. on Buttner Place just off Walker Road.
The Proclamation was presented to Councilman Robert Lambert, Chairman of the City of Dover Utility Committee. Mr. Lester Blakeman, Generation Manager, encouraged members of Council and the general public to participate in the Open House.
Halloween Observance
The City Clerk read into the record the following Proclamation:
WHEREAS, the City of Dover wishes a safe and festive Halloween celebration for its citizens and encourages participation in the gaiety of this holiday by both young and old; and
WHEREAS, parents are prompted to join in the festivities by accompanying their children throughout their journey of gathering treats as is the custom of the celebration of Halloween; and
WHEREAS, the observation of this holiday, for extended periods, is an inconvenience to the public and contributes to the possibility of damage and destruction of personal property; and
WHEREAS, the Mayor of the City of Dover has deemed it advisable to observe the celebration of Halloween Trick-or-Treat on Monday, October 31, 1994 between the hours of 5:00 p.m. and 8:00 p.m.
NOW, THEREFORE, I, JAMES L. HUTCHISON, MAYOR OF THE CITY OF DOVER, do hereby proclaim:
1. That the Halloween Trick-or-Treat observance shall be held on the 31st day of October, 1994 between the hours of 5:00 p.m. and 8:00 p.m.
2. That the residents of the City of Dover, or any other persons within the corporate limits of the City of Dover, limit their observance of this holiday to the aforesaid date and time, in an effort to maintain a fun and safe environment for everyone participating in the festivities.
Arts and Humanities Month
The City Clerk read into the record the following Proclamation:
WHEREAS, the month of October is National Arts and Humanities Month in the United States; and
WHEREAS, the United States Conference of Mayors encourages all cities, towns and communities in the United States to proclaim, commemorate and observe National Arts and Humanities Month; and
WHEREAS, the City of Dover enjoys a rich cultural life which benefits all the citizens and businesses; and
WHEREAS, in the month of October, being a typical month for arts and humanities activities in Dover, there are at least 32 arts and humanities productions, programs and events taking place; and
WHEREAS, the City of Dover has a municipal arts council, the Dover Arts Council, which is a City-administered agency with a volunteer Board of Directors; and
WHEREAS, the Dover Arts Council has identified 82 local groups and organizations involved in the arts and humanities -- including non-profit organizations, school/institution-based groups, and arts/humanities-related businesses; and
WHEREAS, the City of Dover desires, supports and encourages high levels of arts and humanities activities.
NOW, THEREFORE, I, JAMES L. HUTCHISON, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim the month of October 1994, as ARTS AND HUMANITIES MONTH in the City of Dover.
The Proclamation was presented to Dr. Donald Parks, Chairman of the Dover Arts Council, and Mr. Bob Moyer, Director of the Dover Arts Council. Dr. Parks relayed his appreciation for the recognition of their efforts and promised that they will continue to work diligently for the arts in Dover.
RESOLUTION - DEREK PARRA
Mr. Salters moved for approval of the following Resolution, seconded by Mr. Lambert and unanimously carried:
WHEREAS, participation in organized athletics helps to build character and teaches a wholesome sense of fair play and good sportsmanship; and
WHEREAS, to excel in any sport, a young person must demonstrate, in addition to a great deal of natural ability, an outstanding spirit of dedication, enthusiasm, and hard work, and must sacrifice time with family and friends in order to dedicate the time necessary to excel; and
WHEREAS, an example of this has been brought to our attention in the achievements of Derek Parra, who won the world speed skating championship last year in Colorado Springs, Colorado and this past July, at the World Speed Championships in France, when he won his second straight overall championship.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the City of Dover express extreme pride in the accomplishments of Derek Parra and his coaches, Sue and Virgil Dooley.
BE IT FURTHER RESOLVED that on behalf of the citizens of the City of Dover, the Mayor and Council wish Derek Parra every success in his continued efforts in the field of speed skating.
ADOPTED: September 26, 1994
The Resolution was presented to Mr. Derek Parra and his friends and supporters, Gloria and Ken Edwards. Mr. Parra expressed his appreciation for the recognition of his efforts.
SAFETY ADVISORY COMMITTEE REPORT
The Safety Advisory Committee met on September 13, 1994 with Chairman Hare presiding.
Presentation - Delaware Emergency Management Agency
Mr. Ron Gough, Public Information Officer for the Delaware Emergency Management Agency (DEMA), gave a presentation on the services of his organization. Mr. Gough stated that the role of DEMA is to protect the public in the State of Delaware and explained their responsibilities during times of disasters in regards to public safety, which consists of four (4) distinct phases: 1) mitigation; 2) preparation and training; 3) response; and 4) recovery. He provided members with brochures on disaster planning, evacuation routes, and recovery issues and an invitation to visit DEMA's facilities to provide a better understanding of their emergency response team and the capabilities of the State agency.
No action was taken by the committee or Council.
Proposed Ordinance Amendment - Section 13-38 - Parking at Intersections
The committee considered a proposed ordinance amendment to Section 13-38 of the Dover Code concerning parking near intersections. There have recently been problems with parking at intersections and the lack of flexibility regarding this issue. Although the proposed amendment would maintain a standard, it would also give the Chief of Police or the City Manager authority to address unique problems that may arise.
The committee recommended approval of the amendment to Section 13-38 of the Dover Code.
Mr. Hare moved for approval of the committee's recommendation, seconded by Mr. Leary and unanimously carried. (The First Reading of the ordinance will take place during the latter part of the meeting.)
Request for Parking Permits - 200 Block of North Bradford Street
In accordance with Section 13-40 of the Dover Code, City Council designates residential parking areas, providing residents with parking stickers which will allow their vehicle to be exempt from the two-hour parking regulations in only the specified area. Members received a petition from residents of the 200 block of North Bradford Street, requesting Residential Parking Permits. The residents indicated that due to the close proximity of Wesley College, it is quite difficult to find parking on North Bradford Street.
The committee recommended that the 200 block of North Bradford Street be designated as a residential parking area and provide residents with parking stickers. As suggested by Council President Christiansen, members recommended that Section 13-40, Residential Parking, of the Dover Code be amended to authorize the City Manager, Chief of Police and the Chairman of the Safety Advisory Committee to designate areas for residential parking without requiring the approval of City Council. (The First Reading of the ordinance will take place during the latter part of the meeting.)
Mr. Hare moved for approval of the committee's recommendation, seconded by Mr. Leary and unanimously carried.
Discussion - Proposal for Curfew Ordinance (Mr. Pitts)
Due to the problems involving young people in the downtown Dover area, Mr. Pitts has been investigating the possibility of the City of Dover instituting a curfew ordinance. Mr. Pitts stated that although a curfew ordinance is being considered, they are also considering the establishment of a loitering ordinance, youth, parental and community involvement, additional policing, etc. A meeting will be held on Wednesday, September 21, 1994 at 7:00 p.m. at the Mt. Zion Church located at Queen and Fulton Streets for anyone interested in assisting the City in solving these problems. Mr. Pitts requested the City support his endeavor in developing a solution to these problems. Once a recommendation has been established, the matter will be presented to the committee for consideration.
Members felt that the City should move forward in developing a solution and relayed their support to Councilman Pitts. Mr. Hare suggested that members of Council assist Mr. Pitts in any way possible in dealing with this matter.
Mr. Hare moved for acceptance of the Safety Advisory Committee Report, seconded by Mr. Leary and unanimously carried.
PARKS AND RECREATION COMMITTEE REPORT
The Parks and Recreation Committee met on September 13, 1994 with Chairman Pitts presiding.
Payment in Lieu of Open Space - Mallard Crossing Subdivision
In accordance with Article VI, Section F-2 of the Subdivision Regulations, members considered accepting a cash donation in the amount of $12,190 in lieu of parkland for the proposed Mallard Crossing Subdivision, as recommended by the Planning Commission. This represents 10% of the value of the land area of the development as determined by the City Assessor. No land donation is requested or would be required.
The property owner appealed the valuation of the land area as determined by the City Assessor. The City Assessor re-evaluated the properties and revised his valuation from $121,900 to $50,000; therefore, the amount of the cash donation in lieu of parkland for the subdivision would be $5,000, representing 10% of the value of the land area of the development. Although the original $121,900 valuation of the properties will be utilized for taxation, the City Assessor agreed to amend the valuation since the developer presented contracts of sales that indicated that the developer is actually paying $50,000 for the properties. He explained that it is difficult to value the property for more than what is actually being paid.
In accordance with Article VI, Section F(2), of the Land Subdivision Regulations, a property owner may appeal the appraised value as determined by the City Assessor. This would then require an appraisal of the land by three (3) qualified real estate appraisers, one of whom shall be selected by the City, one of whom shall be selected by the subdivider, and the third shall be selected by the two (2) appraisers already selected.
Mr. DePrima explained that the property is located on Route 8, approximately 800 feet east of Heatherfield Way, consisting of 2.72+/- acres of land and that 24 townhouse lots are proposed to be constructed. He stated that the Planning Commission, on the advice of the Parks and Recreation Department, determined that there is sufficient adjacent open space land that will be proposed for dedication to the City by Mallard Pond Associates who are part owners of the Mallard Crossing Subdivision lands. The open space, which is approximately six (6) acres, was formerly a private open space requirement for the development of Mallard Pond Subdivision. The dedication of this land was a condition for the approval of the cash donation. Should the donation not occur then open space should be located on the site.
The developer has offered to dedicate approximately 6 1/2 acres of land, located adjacent to the proposed subdivision, to the City as open space. Due to settling ponds located on this site, staff has delayed the acceptance of the land as open space. The developer is attempting to obtain the necessary permits to rebuild the ponds into a small depression. Should the developer rebuild the ponds to meet City specifications, staff may recommend acceptance of the land as open space; however, since this has not been accomplished, the cash donation in lieu of parkland was preferred.
Since committee members felt that the property was purchased at a price considerably less than than its true value, they recommended acceptance of a cash donation in the amount of $12,190 in lieu of parkland for the proposed Mallard Crossing Subdivision.
Mr. Pitts moved for approval of the committee's recommendation for acceptance of a cash donation of $12,190 in lieu of parkland for the proposed Mallard Crossing Subdivision. The motion was seconded by Mr. Salters and carried by a unanimous roll call vote (Mr. Hare absent).
Mr. Pitts moved for acceptance of the Parks and Recreation Committee Report, seconded by Mrs. Malone and unanimously carried.
LEGISLATIVE AND FINANCE COMMITTEE
The Legislative and Finance Committee met on September 13, 1994 with Chairman Salters presiding.
Proposed Ordinance Amendment - Section 11-8 - Surety Requirements for Contractors
The committee considered a proposed ordinance amendment to Section 11-8 of the Dover Code. The proposed amendment would require license surety bonds, in the amount of $15,000, for all contractors working on residential structures. Building permits could not be issued without having a bond on file. Projects where work or material was defective, and the contractor refuses to correct the work as prescribed by the building inspector, would be covered by the surety bond. In addition, any fees owed would also be covered by the bond.
There was discussion on the need for the proposed ordinance to be amended to require surety bonds for commercial contractors but Mr. DePrima explained that larger commercial contractors are generally bonded. The City Planner felt that the proposed ordinance would address the majority of situations by allowing the City to assist those homeowners that are unfamiliar with contractors and their work and contractors taking advantage of the homeowners.
Mr. Tudor advised members that the State of Delaware requires surety bonds for all licensed contractors. He relayed concern with the City also requiring such bonds, feeling that matters should be resolved through the State of Delaware. When building a home, although there is only one building permit, which is required to be obtained by the general contractor, there are several subcontractors that assist in building the home. As an example, Mr. Tudor stated that if a homeowner had a roof that leaked, the general contractor may not have been the individual that installed the roof. He felt that the proposed ordinance would require additional staff in the Inspections Department to handle such claims, testify in court, etc. Mr. Tudor reminded members that customers that desire protection when building their home, have the right to request the contractor to provide a surety bond for that particular job. He advised members that a surety bond will cost a contractor an average of 1.5% of the total costs for the job and that the costs are usually passed onto the customer.
Mr. DePrima explained the mechanics of the ordinance, stating that a homeowner would advise the City of Dover of their concerns with a contractor's work. Staff would be required to determine if the contractor's work was defective as indicated in the proposed ordinance. The City would then write a letter to the bonding company giving the opinion that the contractor was not in compliance with the Code. The bonding company would send an agent to investigate and, if they concurred with the City's opinion, the bonding company would immediately settle the claim with the homeowner. At that time, the bonding company would attempt to settle the claim with the insured contractor.
After much discussion, the committee recommended adoption of the proposed ordinance as recommended by staff.
Mr. Salters moved for approval of the committee's recommendation, seconded by Mrs. Malone.
Mr. Tudor reiterated previous objections to the proposed ordinance and recommended that the ordinance not be approved. He stated his opinion that government is too involved in the lives of its citizens and voiced his concern with the City becoming involved in minor disputes between a citizen and their chosen contractor and the complications involved in disputes with a bonding company.
Mrs. Malone urged approval of the ordinance, stating that the citizens need the City's assistance in dealing with contractors that refuse to work with them in situations where they have provided unsatisfactory workmanship.
Mr. Leary objected to the proposed ordinance, stating that government cannot be responsible for everything in our citizens' lives. He relayed to a technical point, stating that the proposed ordinance does not designate a time limit which implies that a contractor could be held responsible forever.
Responding to questions by Mr. Weyandt of potential liability, Mr. Rodriguez stated that the City's degree of responsibility would be limited to ensuring that the contractor has the required bond.
On a call for the question by Mr. Salters on the motion to approve the proposed ordinance, the motion was carried with Mr. Leary and Mr. Tudor voting no (Mr. Hare absent).
Budget Revisions
The committee recommended approval of the following budget revisions:
General Fund - Receipt Estimates
Current +Addition Revised
Receipt Estimate -Reduction Budget
Franchise Fees $205,000 - $ 9,198 $195,802
Beginning Balance 554,394 +315,080 869,474
General Fund - Expenditures Budget
Current New
Item Budget Additions Budget
Police $6,022,543 $ 48,500
60,000 $6,131,043
Current Year's
Operating Expense -0- 197,382 197,382
Electric Fund - Fuel Related Item - Revenues
Current New
Revenue Budget Addition Budget
Beginning Balance $4,754,920 $604,699 $5,359,169
Mr. Karia advised members that budget revisions for the Water/Wastewater Fund and Electric Fund have not been finalized and will be presented at a later date.
Mr. Salters moved for approval of the committee's recommendation to approve the proposed budget revisions. The motion was seconded by Mr. Leary and carried by a unanimous roll call vote (Mr. Hare absent).
Investments - Bond Related Accounts
The City of Dover currently has outstanding Water/Sewer and Electric Bonds in the amount of $47 million. The City makes monthly debt service payments to the trustees on these bonds. The trustees invest these monthly funds on a very short-term basis, since interest and principal payments are paid out in January and July.
City staff has been reviewing a new concept that proposes to provide ways of increasing the interest earnings on these monthly funds. This concept would require the City to enter into an agreement by which long-term treasury securities can be purchased, thus providing the City higher interest rates. The provider of the arrangement will deliver the treasury securities to our trustees and the provider will receive cash in return. Every January and July, the trustees will return the treasury securities to the provider who will return the cash to the trustees in order to make the necessary payments to the bondholders. Mr. Karia estimated that the City would make $45,000 in additional interest earnings; however, the actual additional earnings would depend on the rates at the time the arrangement is finalized. He assured members that there would be no risk involved since the treasury securities are issued by the United States Government.
Mr. Karia also advised members that the trustees have $4.3 million in the debt service reserve account for the bondholders. Currently, these funds cannot be invested for 15 to 20 years and have to be invested for a five (5) year period, as per the bond resolution, to provide the liquidity guarantee to the bondholders. He explained that the City can enter into an agreement, for a fee, with a third party (Morgan Guarantee Bank) whereby the liquidity is guaranteed to the bondholders. This would allow the trustee to invest the funds for a longer period of time, thus, providing a higher interest rate (7.25%) as compared to the shorter period of time (6.50%). Mr. Karia estimated that the City would make $50,000 in additional interest earnings after payment of the fees for the liquidity agreement. He stated that there would be little, if any, risk since the agreement would be with a "Triple A" rated bank and the trustees would hold the investments, noting that the investments will be in treasury securities issued by the United States Government.
The proposals regarding the investment of bond related accounts were presented to staff by the securities of Wheat, First, Butcher and Singer of Philadelphia. City staff and Councilman Leary have met with representatives of Wheat, First, Butcher and Singer to discuss the concept and the risk that would be involved, as well as follow-up telephone conversations.
The committee recommended approval of staff's recommendation that Councilman Leary and the Finance Director be authorized to proceed with the investment of bond accounts with Wheat, First, Butcher and Singer. (A final report of actual additional interest earnings would be presented to the Committee upon finalizing the arrangements.)
Mr. Leary moved for approval of the committee's recommendation, seconded by Mr. Weyandt and unanimously carried.
Mr. Salters moved for acceptance of the Legislative and Finance Committee Report, seconded by Mr. Leary and unanimously carried.
UTILITY COMMITTEE REPORT
The Utility Committee met on September 13, 1994 with Chairman Lambert presiding.
Request to Waive Street Width Requirements - Mallard Crossing Subdivision
Members considered a request to waive the street width requirements for the proposed Mallard Crossing Subdivision. The waiver would reduce the 38 foot roadway, which is required under Article VI, Section A of the Subdivision Regulations, to allow for 28 foot street widths.
The project proposes 24 townhouse lots, on 2.72+/- acres, located on Route 8, approximately 800 feet east of Heatherfield Way. The Planning Commission approved the conceptual plan for the subdivision, proposing the 28 foot street widths. The 28 foot street width is being requested for the following reasons:
1.The project has homes proposed on only one side of the street.
2.The project is located on a minor local street that would only be used by the residents of the development and their guests.
3.The narrower street width would create a larger buffer area on the north side of Mallard Way as requested by the neighboring residents in Heatherfield East.
4.The narrower street width creates a less impervious surface which in turn creates less stormwater, non-point water pollution, and requires less land to be set aside for stormwater ponds.
The Fire Department supported the request, with the stipulation that parking be permitted on only one side of the street.
The committee recommended approval of the request to waive the street width requirements and allow 28 foot street widths for the proposed Mallard Crossing Subdivision, stipulating that parking be permitted on only one side of the street.
Mr. Lambert moved for approval of the committee's recommendation, seconded by Mr. Salters and carried by a roll call vote of seven (7) yes, one (1) no (Mr. Christiansen) and one (1) absent (Mr. Hare).
McKee Run Unit #3 - Boiler Modifications - Material Purchase
McKee Run Unit #3 incorporates a steam generator manufactured by Riley Stoker Corporation. This boiler entered commercial operation in 1975 and has required a number of upgrades, modifications, and replacements to maintain reliable operation. The last replacement of the primary superheater supports, lugs, and clamps was performed in 1989 utilizing the original equipment materials. By 1991, these components were severely damaged from high temperature corrosion and vanadium attack. The existing primary superheater supports, lugs and clamps are severely damaged, due to high temperature corrosion, to the point that primary superheater pressure parts are no longer supported and are becoming degraded.
The Riley Stoker boiler was originally purchased with an eight (8) burner configuration. The existing eight burner configuration has been a significant contributor to historic problems of furnace vibration, soot emissions, flame impingement, and high furnace exit gas temperature (contributing to high temperature corrosion). The existing burner configuration is also conducive to increased NOx emissions. As part of a NOx reduction plan for Unit #3, staff recommended the installation of a ninth burner.
Riley Stoker submitted a proposal of $90,500 to supply primary superheater support components of an upgraded material and to engineer and supply the materials to permit the installation of a ninth burner. Staff feels that as the original boiler supplier, Riley Stoker is best suited to provide the materials and engineering to support the primary superheater component upgrade and material supply. Riley Stoker is also best suited to engineer and supply the modifications and materials to support the addition of a ninth burner.
The committee recommended that a purchase order be issued in the amount of $90,500 for: 1) the supply of primary superheater support components of an upgraded material; and 2) the engineering and materials to permit the installation of a ninth burner.
Asked by Mr. Weyandt if a guarantee is offered, Mr. O'Connor stated that they have no guarantee but are being told that the material will last five to nine years. He will get this projection in writing. Since the bid is for two separate items, Mr. Tudor felt that Council should be made aware of how much of the $90,500 is being used for the materials and labor for installation of the ninth burner. Mr. O'Connor will obtain a breakdown on the two items and will submit the information to Council.
Mr. Lambert moved for approval of the committee's recommendation, seconded by Mr. Weyandt and carried by a unanimous roll call vote (Mr. Hare absent).
Bid - 22KV Circuit Loop
Bids were solicited for building a new electric circuit to create a Loop Feed on the 22KV transmission line. The City's existing 22KV circuit is a radial feed which is not a standard configuration. The making of a loop feed for the 22KV circuit will insure the Mid City Substation and the transmission loop are more reliable.
The committee recommended awarding the bid to the low bidder, Fry Construction, in the amount of $39,000 for rebuilding the Mid City pole line to support 22KV circuit loop feed.
Mr. Lambert moved for approval of the committee's recommendation, seconded by Mr. Weyandt and carried by a unanimous roll call vote (Mr. Hare absent).
Impact Fee Ordinance Revisions - Section 22-257
Committee members reviewed a proposed ordinance amendment to Section 22-257 of the Dover Code concerning impact fees. Since the commencement of the Kent County Impact Fee in September 1993, several questions and concerns have been raised regarding the consistency and accuracy of the City's procedure in determining Impact Fees. The proposed amendments are designed to make the City's procedure more consistent with the Kent County Impact Fee regulations, which define the method of determining EDU's throughout the County, including within City limits, and to codify interpretations of the procedure which have occurred since the original adoption of the ordinance.
The committee recommended adoption of the proposed ordinance amendment to Section 22-257 of the Dover Code.
Mr. Lambert moved for approval of the committee's recommendation, seconded by Mr. Weyandt and carried by a unanimous roll call vote (Mr. Hare absent).
Timeline - Generation and Power Supply Options Plan
As authorized during the Regular Council Meeting of August 22, 1994, committee members were supplied with a timeline, prepared by the Canyon Group, for Phase I of the generation and power supply options plan. The Phase I timeline describes those tasks that the City should begin review of and accomplish between now and the end of January 1995. Phase I includes three (3) major tasks, as follows: 1) takes Dover through a complete review of current conditions and forecasts expected changes in those conditions; 2) solicits serious bids for Dover's business through a Request for Proposal process; and 3) completes a professional review of all proposals, develops a "short list" of proposals, and establishes a process for Phase II (negotiations). The timeline provides both a broad outline of major tasks and specifies the time by which each task needs to be completed.
Noting that the committee did not have a meeting since August 9, 1994, Mr. Lambert stated that in accordance with the Timeline, actions were necessary; therefore, he authorized the City Manager to proceed with the Timeline. He assured members that during the past two (2) weeks, the actions that have taken place were necessary and did not involve any significant cost factors.
The committee recommended acceptance of the Phase I Timeline for the generation and power supply options plan, as presented by the Canyon Group.
Mr. Lambert moved for approval of the committee's recommendation, seconded by Mr. Salters and unanimously carried.
Mr. Lambert moved for acceptance of the Utility Committee Report, seconded by Mrs. Malone and unanimously carried.
MONTHLY REPORTS - AUGUST
By motion of Mr. Salters, seconded by Mrs. Malone, the following reports for the month of August were unanimously accepted:
Chief of Police Report
City Assessor Report
City Clerk/Alderman Report (Fines)
City Manager Report
General Fund, Cash Receipts & Budget Report
Water/Sewer Fund, Revenue & Budget Report
Electric Revenue Fund, Revenue & Budget Report
Improvement and Extension Fund, Cash Receipts & Budget Report
Internal Service Fund, Revenue & Budget Report
Referring to the Building Inspector and Fire Marshal Report, Mr. Salters stated that the Target Block Inspection Program is going very well and that property owners and tenants have been cooperating with City staff. He commended everyone involved for making the project successful.
Noting that Kent County Levy Court has still not responded to the City's request for action on a proposed annexation policy, Mr. Lambert suggested that a letter be sent to the Levy Court. Mr. O'Connor offered to speak with the Kent County Administrator on the matter.
Mr. Salters moved for approval of the Building Inspector and Fire Marshal Report, seconded by Mr. Leary and unanimously carried.
REZONING REQUEST - 316 FULTON STREET - KESTERSON
A request was received to rezone property located at 316 Fulton Street, owned by Henry R. & Tuhu C. Kesterson. The property is currently zoned RG-1 (General Residence) and the requested zoning is C-1 (Neighborhood Commercial).
Prior to amending the zoning ordinances and zoning map of the City of Dover, a public hearing is required.
By motion of Mr. Salters, seconded by Mr. Lambert, Council unanimously referred the request to the Planning Commission and set a public hearing for November 14, 1994 at 7:30 p.m. The first reading of the following proposed ordinance was accomplished by title only:
AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 316 FULTON STREET.
FIRST READING - PROPOSED ORDINANCES
Mr. Weyandt moved to waive the reading of the proposed ordinances before Council, seconded by Mrs. M