COUNCIL COMMITTEES
The Council Committees Meeting was held on August 24, 1993, at 7:10 p.m., with Council President Christiansen presiding. Members of Council present were Mr. Lambert, Mr. Leary, Mrs. Malone, Mr. Pitts, and Mr. Salters. Councilmen Tudor, Hutchison and Hare were absent.
AGENDA ADDITIONS/DELETIONS
Mr. Lambert moved to accept the agenda as submitted, seconded by Mr. Leary and unanimously carried.
LEGISLATIVE AND FINANCE COMMITTEE
The Legislative and Finance Committee met with Chairman Salters presiding. Councilman Leary was present. In the absence of Councilman Hare and Mr. Hindman, Councilman Pitts and Councilwoman Malone were deputized to serve.
BASIC LIFE SUPPORT SERVICE CONTRACT
Members considered a letter submitted by Mr. Ray Medon, President of Med Star, Inc., requesting that the City allow the transfer of the Med Star Basic Life Support Service contract to Metro Ambulance for the remainder of the contract period which runs until August 31, 1994. The current contract would allow this transfer upon approval of the City.
Mr. Knox, Community Services Director, reminded members that on August 30, 1991, the City of Dover signed a contract with Med Star, Inc. to provide Basic Life Support Service within the Robbins Hose Fire District for a one year period with renewal for an additional two years, at the sole discretion of the City of Dover. During their Regular Meeting of June 8, 1992, City Council authorized the extension of the Basic Life Support Service Contract with Med Star, Inc. for an additional two (2) years.
Staff recommended approval of the Basic Life Support Service contract transfer from Med Star, Inc. to Metro Ambulance for the remainder of the contract period, which will expire August 31, 1994. Mr. Knox assured members that the transfer will be contingent upon Metro Ambulance meeting all the terms and conditions of the present contract.
Mrs. Malone moved to recommend approval of staff's recommendation, seconded by Mr. Leary and unanimously carried.
Mr. Leary moved for adjournment, seconded by Mrs. Malone and unanimously carried.
Meeting Adjourned at 7:22 P.M.
UTILITY COMMITTEE
The Utility Committee met with Chairman Lambert presiding. Mr. Carey was present. In the absence of Councilmen Hutchison and Tudor, Councilmen Leary and Salters were deputized to serve.
SAULSBURY ROAD SEWER MAIN - SPECIAL ASSESSMENT
In accordance with Section 18.7-2 of the Dover Code, property owners of land adjacent to the proposed Saulsbury Road Sewer Main have been notified of the proposed project, and that their property will be assessed as a result of the construction. Based on an estimated construction cost of $145,000, the assessment charge would be $40.00 per front foot, which is the maximum assessment for a sewer main allowed by ordinance. Mr. Scrafford, Public Works Director, reminded members that the funds for this project are included in the upcoming Water/Wastewater Revenue Bond Issue. Staff recommended authorization to proceed with the design and bidding of the Saulsbury Road Sewer Main.
Council President Christiansen suggested that the City consider an ordinance amendment that would require property owners to connect to the City's sewer system when there is one available. Mr. Salters relayed concern with the suggestion, indicating that such a change could cost property owners several thousand dollars, when their private sewer system is working satisfactory.
After much discussion, Mr. Lambert suggested that staff further investigate the possibility of requiring property owners to connect to the City's sewer system when there is one available.
Mr. Dennis J. O'Brien, property owner, indicated his support and relayed other property owners' (Mr. Thomas Spence and Mr. Edward Troise) support of the proposed project. He suggested, however, that staff investigate the feasibility of running the sewer line at the back of the property lines and connecting to Carver Road. Responding, Mr. Scrafford explained that adequate depth could only be acquired by installing the major trunk line from Scott Paper north; however, he offered to review any suggestions that the property owners may have.
Mr. Leary moved to recommend that staff be authorized to proceed with the design and bidding of the Saulsbury Road Sewer Main. The motion was seconded by Mr. Salters and unanimously carried.
ACCEPTANCE OF DEDICATION OF RIGHTS-OF-WAY AND UTILITIES: FOX HALL WEST, PHASE III
The developer of Fox Hall West has requested that the streets and utilities of Phase III be accepted for maintenance and ownership by the City. After construction was completed, staff inspected the improvements and provided the developer with a list of repairs to be made to meet City standards. That work has been completed. A one-year maintenance agreement and bond, a release of liabilities, and the as-built drawings have all been submitted. Staff recommended acceptance of the dedication of Fox Hall West, Phase III.
Mr. Carey moved to recommend approval of staff's recommendation, seconded by Mr. Leary.
Mrs. Malone noted that according to City policy, a developer must provide temporary turn-arounds for dead-end streets. Responding, Mr. Scrafford stated that during Phase III of the development, the developer lost the option to develop the remainder of the adjoining properties. The City has requested permission from the adjacent property owners to install temporary turn-arounds. The City will then require the developer of Fox Hall West, Phase III, to reimburse the City for this cost.
On a call for the question by Mr. Leary, the motion to accept the dedication of Fox Hall West, Phase III, unanimously failed.
MCKEE RUN UNIT #3 ECONOMIZER OUTLET DUTCHWORK EXPANSION
The sections of the duct work carrying the Unit 3 combustion gasses out of the economizer area have deteriorated due to long term operation with high temperatures and the corrosive nature of the combustion gasses. This has required the replacement of most expansion joints, and several sections of ductwork over the past few years. During the 1992 scheduled outage, the XJ1 expansion joint closest to the economizer was found to have many cracks and tears. Repairs to the affected areas were made to return the unit to service. Current signs of leakage may indicate the need to replace the expansion joint in the fall of 1993. If the leakage does not increase substantially, it may be possible to postpone replacement until the scheduled overhaul in the fall of 1994; however, there is no certainty that this postponement can be achieved.
Mr. O'Connor, City Manager, explained that the replacement of the economizer outlet XJ1 expansion joint would have been performed in the 1992/93 outage had it not have required at least ten (10) weeks for procurement. The repairs made were temporary and cannot be expected to have a significant life. The purchase of an expansion joint at this time would ensure its availability during a fall 1993 outage or in the event of significant failure of the existing expansion joint. The new joint could also be stored without incurring deterioration in the event replacement can be postponed to the scheduled 1994 overhaul. Riley Stoker, the original boiler manufacturer, quoted a price in the amount of $27,948 for the expansion joint with a ten (10) week delivery. The OEM is the only supplier of the expansion joint that would not incur engineering costs for preparation of drawings, access to the existing joint for measurements, etc.
Staff recommended that replacement of the XJ1 expansion joint be anticipated and that a purchase order be issued to Riley Stoker in the amount of $27,948 for a new XJ1 expansion joint at this time.
Mr. Salters moved to recommend approval of staff's recommendation, seconded by Mr. Carey and unanimously carried.
EVALUATION OF BIDS - 1993 RESURFACING PROGRAM
In conjunction with the City's Capital Improvements Plan, it was proposed to resurface eight (8) streets and five (5) alleys during 1993, as follows:
Street Program
Nimitz Road Carver Road
Minima Street Simon Circle Entrances
McDowell Drive South Street
Charles Drive Water Street (River Road to U.S. 13)
Residential Alley Program
Governors Avenue West Alley - Monroe Terrace to Waples Avenue
Sunset Terrace West Alley - Wyoming Avenue North Alley to Dover Street
Governors Avenue East Alley - Dover Street to Waples Avenue
Shank Road East Alley - Waples Avenue to end
Commercial Alley Program
Division Street North Alley - North Bradford Street to North New Street
Staff recommended awarding the contract to the lowest bidder, George & Lynch, Inc., in the amount of $197,445.05. The Engineer's estimate was $216,091.55.
Mr. Carey moved to recommend approval of staff's recommendation, seconded by Mr. Salters and unanimously carried.
Mr. Carey moved for adjournment, seconded by Mr. Salters and unanimously carried.
Meeting Adjourned at 7:51 P.M.
Respectfully submitted,
Robin R. Christiansen
Council President
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