COUNCIL COMMITTEES
The Council Committees Meeting was held on May 12, 1992, at 7:07 p.m., with Council President Christiansen presiding. Members of Council present were Mr. Salters, Mr. Levitt, Mr. Daisey, Mr. Leary, Mr. Lambert, Mr. Pitts and Mayor Knopf.
(NOTE: All Council Members will function as a Committee of the Whole until official re-appointments are accomplished).
AGENDA ADDITIONS/DELETIONS
Mr. Salters requested that item #1 on the Safety Advisory Committee agenda be deferred until the May 27th meeting, and that an update on the East Loockerman Street closing be considered as item #1.
Mr. Levitt requested that items #1 and #2 on the Utility Committee agenda be considered first to allow review of the CIP in unity.
Mr. Leary moved to accept the agenda as amended, seconded by Mr. Salters and unanimously carried.
UTILITY COMMITTEE
The Utility Committee met with Council President Christiansen presiding. Members of Council present were Mr. Salters, Mr. Levitt, Mr. Daisey, Mr. Leary, Mr. Lambert, Mr. Pitts and Mayor Knopf.
(NOTE: All Council Members will function as a Committee of the Whole until official re-appointments are accomplished).
ANNEXATION OF CITY OWNED PROPERTY - EAST SIDE OF LONG POINT ROAD
A request for annexation was considered for property located on the easterly side of Long Point Road (C.R. #341), approximately 3,980 feet +/- north of North Little Creek Road. The property is owned by the City of Dover and consists of approximately 4.0 +/- acres. The City of Dover Department of Public Works and Engineering seeks annexation of this property in order to establish a municipal water treatment facility.
Mr. Mike Petit de Mange, Assistant Planner, advised members that the Planning Commission reviewed the request for annexation and recommended that the property be zoned A (Agriculture) in accordance with the Comprehensive Plan. He stated that the property is currently vacant and has been utilized for agricultural purposes. Located east of the property is an active sand and gravel excavation pit owned and operated by Tilcon Construction Company. With the exception of the Tilcon property, Mr. Petit de Mange stated that the area is predominantly in active agricultural production. He advised members that the Agriculture Zoning would allow for public utility uses and structures through site plan process.
Responding to Mr. Levitt, Mr. Petit de Mange stated that the State of Delaware Bureau of Archaeology and Historic Preservation has noted that this area is located in the Little Creek Hundred Historic District. They have requested that, during site plan review, they be given the opportunity to comment on any structures that are proposed for the property.
In response to Mr. Salters, Mrs. Janice Green, Assistant City Clerk, stated that since the property is owned by the City of Dover, a referendum is not necessary and that a Resolution will be submitted to Council for approval of annexation.
Mr. Daisey moved to recommend approval of the annexation of 4.0 +/- acres located on the easterly side of Long Point Road, owned by the City of Dover, with a zoning classification of A (Agriculture) and that a Resolution be presented to Council for adoption (Attachment #1). The motion was seconded by Mr. Pitts and unanimously carried.
EVALUATION OF BIDS - VONDAWAY DRIVE UTILITY IMPROVEMENTS
In conjunction with the 1987-1992 Capital Improvements Plan, bids were requested to provide water and sewer service to the properties on Vondaway Drive. The low bid was received from Marvel Contracting Co., Inc. in the amount of $267,573.27. The engineer's estimate was $338,148.45.
Council President Christiansen moved to recommend awarding the contract to Marvel Contracting Co., Inc. in the amount of $267,573.27, as recommended by staff. The motion was seconded by Mr. Leary.
Responding to Mr. Levitt, Mr. Braun assured members that the property owners effected by the project have been notified of the results of the bidding and were invited to the meeting. The assessment charge for the water project is estimated to be $10.96 per front foot, and the sewer project will be $40.00 per front foot, which is the maximum allowed by ordinance.
It was noted that no one was present wishing to address the matter.
Mr. Worley advised members that the State of Delaware will be responsible for paving the street once the City has installed the water and sewer utilities. He also stated that the residents will not be assessed for the street paving.
On a call for the question by Mr. Levitt, the motion was unanimously carried.
Mr. Lambert moved for adjournment, seconded by Mr. Daisey and unanimously carried.
Meeting Adjourned at 7:20 P.M.
SAFETY ADVISORY COMMITTEE
The Safety Advisory Committee met with Council President Christiansen presiding. Members of Council present were Mr. Salters, Mr. Levitt, Mr. Daisey, Mr. Leary, Mr. Lambert, Mr. Pitts and Mayor Knopf.
(NOTE: All Council Members will function as a Committee of the Whole until official re-appointments are accomplished).
UPDATE - CLOSING OF EAST LOOCKERMAN STREET
Mr. Salters gave an update on the closing of East Loockerman Street. He reported that City staff has been in close contact with the State of Delaware Department of Transportation regarding the request for traffic data and that once all the necessary data is received, the City Clerk's Office will schedule a special meeting. It is anticipated that a decision will be made within two weeks.
On behalf of Members of Council, Mr. Salters thanked the community for their patience and cooperation in this matter.
Mr. Daisey moved for adjournment, seconded by Mr. Pitts and unanimously carried.
Meeting Adjourned at 7:25 P.M.
LEGISLATIVE AND FINANCE COMMITTEE
The Legislative and Finance Committee met with Council President Christiansen presiding. Members of Council present were Mr. Salters, Mr. Levitt, Mr. Daisey, Mr. Leary, Mr. Lambert, Mr. Pitts and Mayor Knopf.
(NOTE: All Council Members will function as a Committee of the Whole until official re-appointments are accomplished).
REVIEW OF CAPITAL IMPROVEMENT PROGRAM - GENERAL GOVERNMENT SECTIONS (PAGES 2-30)
Members reviewed the general government sections of the 1992-1997 Capital Improvement Plan. Council President Christiansen reminded members that they were only reviewing the concept of the project and that final approval will take place during budget review.
Mr. Worley advised members that this is the 10th Anniversary of the CIP and felt that the concept has served the City well. He reiterated that approval of the projects is not a commitment but serves as a guide for staff on the direction Council wishes to take. He also noted that subsequent to development of the CIP, which was accomplished in December/January, changes have already been made and reflected in the budget in order to avoid a tax increase.
Mr. Worley stated that the following projects have been eliminated for fiscal year 1992/93, and reflected in the budget:
Page 3 - Human Resources Information System
Page 7 - Integrated Law Enforcement Systems/Study
Page 8 - Permits and Inspections System
Page 10 - Commercial and Industrial Computer Assisted Appraisal
Members requested that the brick sidewalk replacement project (page 18) be included in the budget for fiscal year 1992/93.
Mr. Leary moved for adjournment, seconded by Mr. Salters and unanimously carried.
Meeting Adjourned at 7:50 P.M.
PARKS AND RECREATION COMMITTEE
The Parks and Recreation Committee met with Council President Christiansen presiding. Members of Council present were Mr. Salters, Mr. Levitt, Mr. Daisey, Mr. Leary, Mr. Lambert, Mr. Pitts and Mayor Knopf.
(NOTE: All Council Members will function as a Committee of the Whole until official re-appointments are accomplished).
REVIEW OF CAPITAL IMPROVEMENT PROGRAM - RECREATIONAL SECTIONS (PAGES 31-39)
Members reviewed the recreational sections of the 1992-1997 Capital Improvement Plan. Council President Christiansen reminded members that they were only reviewing the concept of the project and that final approval will take place during budget review.
Mr. Worley advised members that this is the 10th Anniversary of the CIP and felt that the concept has served the City well. He reiterated that approval of the projects is not a commitment but serves as a guide for staff on the direction Council wishes to take. He also noted that subsequent to development of the CIP, which was accomplished in December/January, changes have already been made and reflected in the budget in order to avoid a tax increase.
Mr. Worley noted that the City will not be able to secure State Capital Funds for the Silver Lake Park - Phase II (page 32); therefore, it should be eliminated at this time. Staff will continue to investigate other avenues in obtaining the necessary funds.
Mr. Daisey moved for adjournment, seconded by Mr. Salters and unanimously carried.
Meeting Adjourned at 8:10 P.M.
UTILITY COMMITTEE
The Utility Committee met with Council President Christiansen presiding. Members of Council present were Mr. Salters, Mr. Levitt, Mr. Daisey, Mr. Leary, Mr. Lambert, Mr. Pitts and Mayor Knopf.
(NOTE: All Council Members will function as a Committee of the Whole until official re-appointments are accomplished).
REVIEW OF CAPITAL IMPROVEMENT PROGRAM - UTILITIES SECTIONS (PAGES 40-151)
Members reviewed the utilities sections of the 1992-1997 Capital Improvement Plan. Council President Christiansen reminded members that they were only reviewing the concept of the project and that final approval will take place during budget review.
Mr. Worley advised members that this is the 10th Anniversary of the CIP and felt that the concept has served the City well. He reiterated that approval of the projects is not a commitment but serves as a guide for staff on the direction Council wishes to take. He also noted that subsequent to development of the CIP, which was accomplished in December/January, changes have already been made and reflected in the budget in order to avoid a tax increase.
Mr. Worley reported that the following projects have been eliminated for fiscal year 1992/93:
Page 76 - North Loop - Installation of Water Main
Page 113 - Upgrade Route #13
Page 124 - Emergency Start-Up Generator
Page 126 - Maintenance Program (will be done in-house)
Page 150 - Replacement of Telephone System
Members urged staff to schedule the installation of water main on U.S. 13 from Kings Highway to Division Street (page 83) prior to fiscal year 1996-97.
Mr. French advised members that there has been a reduction in costs for fiscal year 1992/93 on the following projects:
FY 1992/93
Revised Costs
Page 129 - Air Preheater - Unit #1 - $ 120,000
Page 133 - 50 MW Generator - 200,000
Page 135 - McKee Unit Overhauls - 1,330,000
Mr. Levitt moved for adjournment, seconded by Mr. Daisey and unanimously carried.
Meeting Adjourned at 9:00 P.M.
Respectfully submitted,
Robin R. Christiansen
Council President
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