REGULAR COUNCIL MEETING
The Regular Council Meeting was held on July 8, 1991 at 7:30 p.m. with Council President Christiansen presiding. Members present were Councilmen Hare, Daisey, Levitt, Lynn, Weyandt and VanSant. Councilmen Pitts and Salters were absent.
Council staff members present were Chief Hutchison, Mr. Lucas, Mr. Worley, Fire Chief Hurley, Mr. Cregar, Mrs. Boaman and Mr. Pepper.
The invocation was given by Reverend Seda, followed by the Pledge of Allegiance.
AGENDA ADDITIONS/DELETIONS
Mr. Lynn moved for approval of the agenda, seconded by Mr. Daisey and unanimously carried (Mr. Pitts and Mr. Salters absent).
ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JUNE 24, 1991
The Minutes of the Regular Council Meeting of June 24, 1991 were unanimously approved by motion of Mr. VanSant, seconded by Mr. Lynn and bore the written approval of Mayor Richter (Mr. Pitts and Mr. Salters absent).
LEGISLATIVE AND FINANCE COMMITTEE REPORT
The Legislative and Finance Committee met on June 25, 1991 with Chairman Weyandt presiding.
Cable Television Franchise
Upon official notification from Storer Cable Television that they plan to invoke a formal renewal process of their franchise agreement, the committee recommended that a public hearing be scheduled for January 1992. The current franchise expires January 21, 1994.
Mr. Weyandt moved that a public hearing be held on January 21, 1992 to seek public comment on renewal of the franchise. The motion was seconded by Mr. Lynn and unanimously carried (Mr. Pitts and Mr. Salters absent).
Water Assessment Appeals - Route #113
As a result of appeals on the U.S. Route #113 water main assessment, Council requested that staff review the notification procedures for water and sewer assessments to the property owners for possible revisions similar to the procedures utilized for sidewalk assessments.
Staff recommended that Section 18.7-2 of the Dover Code be amended to provide for notification of water or sewer main assessments to each affected property owner after bids are received, including the estimated front foot assessment based on the low bid. This could be scheduled so that it is discussed either at a Utility Committee meeting with the bids, or done after the contract is awarded.
The committee recommended approval of staff's recommendation. After reviewing the proposed amendment to the ordinance, Mr. Weyandt discovered that the revision does not accomplish what he had hoped. He feels that the public should have the opportunity for input before the project has begun, as well as after the project costs are known.
Mr. Lynn moved to table action on the proposed amended ordinance and that the Legislative and Finance Committee again review the matter. The motion was seconded by Mr. Daisey and unanimously carried (Mr. Pitts and Mr. Salters absent).
It was noted that this action automatically deletes Council Item #4 (First Reading of Proposed Ordinance - Section 18.7-2) from the agenda.
Bid - Blanket Purchasing for Electric Stock Material
The committee recommended approval of bids for a per unit cost of electric stock materials and purchases with the following vendors for the period July 1, 1991 - June 30, 1992:
1)Transclosures, wire, cutouts, fuses, fault indicators, etc. to A.J.P. Sales - $99,601.00;
2)Arrester elbows, auto splices, transformer brackets, fuse links, hot sticks, in-line switches, photo controls, clamps, wire, etc. to Dixie Electric - $86,005.24;
3)Wire 4/0 primary, wire 750 MCM primary to Electrical Equipment Company - $213,700.00;
4)Auto splices, cable preparation material, elbows, protective caps, lugs, connectors, street light bases, tape, wire (secondary), mounting brackets, etc. to Graybar Electric - $90,825.00;
5)Cross arms, cross arm braces, pole top pins, terminal adapters, wire to Rigby Electric Supply - $90,836.28;
6)Arresters, bolts, conduit, transformer connectors, elbows, equipment brackets, fuse links, compression taps, junctions primary pedestals, terminators, wire, etc. to Westinghouse Electric - $262,295.98.
Since the date of the committee meeting, it was discovered that the purchase of primary wire was missing from the first item listed above, to AJP Sales. This stock item increases the amount from $99,601 to $312,601.
Mr. Worley explained that the amounts are estimated based on projected purchases and that the final totals may be higher or lower than the estimated totals depending on the Electric Department's needs.
Mr. Weyandt moved for approval of the bids and that staff be authorized to issue purchase orders for stock items listed in #1 - #6 above, as follows:
1) AJP Sales - $312,601.00
2) Dixie Electric - $86,005.24
3) Electrical Equipment Company - $213,700.00
4) Graybar Electric - $90,825.00
5) Rigby Electric Supply - $90,836.28
6) Westinghouse Electric - $262,295.98
The motion was seconded by Mr. VanSant and carried by a unanimous roll call vote (Mr. Pitts and Mr. Salters absent).
1990/91 Budget Amendments
The committee recommended approval of the budget amendments, as requested by staff. By motion of Mr. Weyandt, seconded by Mr. Lynn, Council approved the following budget amendments by a unanimous roll call vote (Mr. Pitts and Mr. Salters absent):
BUDGET REVISION
BALANCED BUDGET
DEPARTMENT NAME DEPARTMENT REDUCTION
Assessor 110-113-513 $ 1,950
Community Services Admin. 110-115-521 4,642
Library 110-115-523 6,800
Paramedics 110-115-524 10,500
Recreation 110-115-525 9,624
Fire Marshal 110-116-531 900
Health Inspection 110-116-532 400
Public Inspection 110-116-534 7,788
Police 110-117-541 7,000
Street 110-118-554 14,100
Senior Surrey 110-119-573 2,800
City Clerk 613-111-511 3,600
Grounds 613-115-522 8,000
Data Processing 613-122-516 47,632
Finance 613-124-551 7,500
Public Works Admin. 613-124-551 5,400
Building Maintenance 613-125-552 10,400
Public Works Engin. 613-126-553 5,200
Administrative Services 613-129-529 14,100
TOTAL $168,336
BUDGET REVISION
BALANCED BUDGET
DEPARTMENT NAME DEPARTMENT INCREASE
Mayor/Council 613-112-512 $ 3,600
Central Services 613-127-571 22,000
Vehicle Maintenance 613-128-572 140,213
TOTAL $165,813
REVENUE AMENDMENTS - GENERAL FUND
BALANCED BUDGET
1990/91
INCREASE BUDGET REVISED
Beginning Balance $101,122 $596,147 $697,269
Paramedics 10,000 119,600 129,600
Franchise Fees 9,019 134,819 143,838
Police Grants 10,000 185,845 195,845
Target Block Program
Upon Council's approval of the Target Block Program, community meetings will be scheduled to discuss the program with residents and seek their input and support. Upon receiving public comment, the selection of the initial target block will be finalized and further program details will be developed and presented to the committee for their review. The committee recommended acceptance of the Target Block Program Report and that staff be authorized to proceed with the program.
Mr. Weyandt moved for approval of the committee's recommendation, seconded by Mr. Lynn and unanimously carried (Mr. Pitts and Mr. Salters absent).
Basic Life Support Contract
Staff recommendations on a Basic Life Support Contract will be considered by the committee at the July 9, 1991 meeting.
City Manager's Report
The committee reviewed the City Manager's monthly report but took no action.
Mr. Weyandt moved for acceptance of the Legislative and Finance Committee Report, seconded by Mr. Lynn and unanimously carried (Mr. Pitts and Mr. Salters absent).
PARKS AND RECREATION COMMITTEE REPORT
The Parks and Recreation Committee met on June 27, 1991 with Chairman Daisey presiding.
Schutte Park - Informational Update
Susaki Associates updated the committee on the current status of the Schutte Park Master Plan. They intend to perform a needs assessment which will identify the need and quantity of activities. Public comments and suggestions were received by the committee. Chairman Daisey informed the public that comments and suggestions are still welcome.
New Street Ball Field - Staff Update
Due to complaints from homeowners near the New Street Ball Field relating to loud noise, late night games, abusive language, and use of alcoholic beverages, staff implemented new rules and regulations for the ball teams. Staff has met with team managers and they have taken considerable measures to insure implementation of the changes. Staff will continue to monitor the park for compliance.
Agreement - Dover Little League
The Dover Little League requested that the City lease approximately 22 acres of land from the Schutte Farm property to build a new Dover Little League Complex. After reviewing the 163 acre site, staff determined that there is adequate land to accommodate the Little League request.
Staff recommended that a memorandum of understanding, outlining the plans for the development of the property between the City of Dover and the Dover Little League, be approved. Through the memorandum, the City of Dover agrees to lease land to the Dover Little League, Inc. for the sum of one dollar per year. In the proposed agreement, it states that the Little League Complex may be used by the general public when not being used by the Dover Little League. The Little League
has voiced no objections to public use, provided that insurance not be the responsibility of the Little League for the specific group using the fields.
During committee discussions it was discovered that there is no escape clause in the Agreement. Although some felt that such a clause should be inserted, the committee recommended acceptance of the Memorandum of Agreement as presented by staff.
Since members of Council have continued to express concern over the lack of an escape clause in the 25 year lease, Mr. Daisey moved that the Lease Agreement be referred back to the committee for further review. The motion was seconded by Mr. Weyandt and unanimously carried (Mr. Pitts and Mr. Salters absent).
As he may be unable to attend the next committee meeting, Mr. VanSant requested that the record reflect that he has great concern with a 25 year lease without an escape clause, feeling that such a clause would be mutually beneficial to both parties.
Silver Lake Commission Referrals and Recommendations
The Silver Lake Commission reviewed a letter from Ms. Agnes J. Janoscrat, expressing concern of high speed boating and water skiing. Ms. Janoscrat felt that this type of action on the lake is causing shoreline erosion, and requested that boats not be permitted on the Lake. The Silver Lake Commission also reviewed a letter from Mr. Bunk Adams requesting special permission to use his ski boat, which exceeds the length allowance and the horsepower limits on Silver Lake, to teach skiing.
The Silver Lake Commission noted that there are many positive recreational benefits enjoyed by the public by being allowed to power boat and water ski on the Lake. The Commission recommended no change in the regulations for Silver Lake, pending the development of the Silver Lake Water Use Plan currently underway in the Phase II Lake Restoration Project.
The committee recommended no change at the current time to the regulations for Silver Lake.
Mr. Daisey moved for approval of the committee's recommendation, seconded by Mr. Weyandt.
Mr. Hare voiced concern with the motion, stating that the 230 hp in-board motor is geared for skiing and will create less wake and less pollution than a 115 hp out-board motor on the same type of boat. It is his feeling that if the City is going to allow water skiing on the lake then we should have the most efficient regulations.
On a call for the question on the motion, it was approved with Mr. Hare voting no (Mr. Pitts and Mr. Salters absent).
Puncheon Run Connector
Councilman VanSant requested that the committee review the Puncheon Run Connector proposal, feeling that the City has gone on record as opposing the connector. Staff is reviewing information from the Department of Transportation and the Environmental Impact Study for the Connector and will make a report during the July 9, 1991 meeting.
Mr. Daisey moved for acceptance of the report, seconded by Mr. Weyandt and unanimously carried (Mr. Pitts and Mr. Salters absent).
Mr. Lynn moved for adjournment into Open Forum and then into Executive Session to discuss personnel and legal matters, seconded by Mr. Hare and unanimously carried (Mr. Pitts and Mr. Salters absent).
OPEN FORUM
Council President Christiansen declared the open forum in session and reminded those present that Council is not in official session and cannot take formal action.
There was no one present wishing to speak during the Open Forum.
Meeting Adjourned at 8:06 P.M.
DEBRAH J. BOAMAN
CITY CLERK
All orders, ordinances and resolutions adopted by City Council during their meeting of July 8, 1991, are hereby approved.
JOHN E. RICHTER
MAYOR
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