Administrative Assistant

Job Title: Administrative Assistant

Department: City Clerk

Hours: Full-Time

Job Description:

Do you have what it takes to be part of our team?  If so, come work as an Administrative Assistant in the City’s Clerk’s Office. The City of Dover is currently seeking motivated professionals to join our dedicated team.  The primary duties of this position are to provide administrative, organizational and clerical support to the department.  The City Clerk’s Office is a link between the community, City Council, and City staff.  We are committed to maximizing access to municipal government in a timely and professional manner and accurately recording and preserving the history of the City of Dover.

Job Responsibilities

  • Prepare and distribute meeting agendas and packets using Adobe Pro
  • Transcribe meeting minutes
  • Schedule and maintain calendars of appointments for office staff and Council
  • Assist constituents and members of City Council with questions and complaints
  • Route persons to appropriate departments/personnel or take messages
  • Process incoming and outgoing mail
  • Develop correspondence to notify departments and citizens of Council actions
  • Maintain and update public notices on the City’s Government Access Channel
  • Prepare reports, policies, certificates resolutions, ordinances, and spreadsheets
  • Process invoices and purchase orders
  • Prepare and submit payroll information using ADP
  • Respond to policy and procedure information requests
  • Maintain files and records
  • Order office supplies and equipment
  • Assist with conducting the municipal election
  • Attend evening meetings as necessary

Required Qualifications

  • High School Diploma or GED, and the equivalent of two years of related experience
  • Possess strong organizational, composition and typing skills
  • Candidate must be detail oriented
  • Follow oral and written directions, multi-task and work under pressure
  • Possess excellent written and verbal communication skills, initiative, integrity, and accuracy
  • Candidate must be customer/public service oriented and exercise problem solving skills

To view the entire job description, please visit, and click on Non-Bargaining Employees Job Descriptions

A criminal background investigation will be required. Candidates may be given a job-related test during the interview.


  • Health, dental, and vision and group life insurance
  • 401a and 457 deferred compensation plans
  • Paid vacation and sick leave

To Apply Submit the Following

Ethical conduct and honest behavior are our basic organizational values. Candidates will be instrumental in assisting to make Dover a place where people want to live through our motto – Dedication, Ownership, Vision, Excellence and Reliability

City of Dover is an Equal Opportunity Employer.

Hourly Rate: $15.00

Closing Date: Open Until Filled

Download Application